Double entry
A new family gets typed into the scheduler, the email tool, and a spreadsheet. CenterSuite enters it once.
Why switch
One bill instead of seven. One login instead of a dozen tabs.
Each tool you pay for does one slice of running a center. Stitching them together is its own part-time job. Here's what a single platform does that the patchwork can't.
One platform does the whole job.
Each tool you pay for does one slice. Here's everything it takes to run a center — and the single bill that covers it.
| The job | What you're using now |  CenterSuite |
|---|---|---|
| Families & student records | Spreadsheets, a CRM | ✓ |
| Email & campaigns | Mailchimp, Constant Contact | ✓ |
| Lead & inquiry tracking | HubSpot, spreadsheets | ✓ |
| Class scheduling | Booking apps, paper | ✓ |
| Attendance & check-in | Paper sign-in sheets | ✓ |
| Staff scheduling & time clock | Homebase, QuickBooks Time | ✓ |
| Payroll prep | QuickBooks Time + manual | ✓ |
| Family texting | SimpleTexting, a separate app | ✓ |
| Billing reminders | QuickBooks + spreadsheets | ✓ |
| Reports across everything | Exports + spreadsheets | ✓ |
| One login, one bill | 6–7 subscriptions | ✓ |
Examples reflect tools centers commonly use; products and plans vary. Names are trademarks of their respective owners, shown for comparison only.
Add up what you pay now.
A typical center runs six or seven subscriptions to do what CenterSuite does in one. Here's the math most centers find when they total it up.
The usual stack
- Email marketing tool$35–80
- Scheduling & attendance app$20–60
- Staff scheduling & time clock$25–60
- Payroll / time-tracking add-on$20–40
- Family texting service$30–80
- Lead tracking / CRM tool$25–65
- Online forms & e-signatures$15–40
- Spreadsheets & the time to sync themhours
Typical total$170–425+/mo
CenterSuite
$185/mo
Everything included. One login, one bill. And everything talks to each other.
Ranges reflect common published prices for comparable small-business tools as of 2026; your actual costs vary by plan, add-ons, and contact count. CenterSuite is $185/month, everything included.
The real cost isn't the subscriptions.
It's the time spent keeping six tools in sync — and the things that fall through the gaps between them.
Exports that don't match
Names, IDs, and dates never line up between tools. One platform means one source of truth.
Things that slip
A missed reminder, an un-texted parent, an unbilled month. When it's all connected, the system catches it.
Already comparing the all-in-ones?
Platforms like Teachworks, TutorBird, and Oases run classes and billing well — but they stop at the classroom. You're still bolting on a staff scheduler, a time clock, and a texting app.
CenterSuite runs the whole front desk too: a live check-in board and attendance, staff scheduling with a real time clock and payroll prep, two-way family texting, and level & progress tracking — right where your families, classes, and billing already live. One login, one bill, the entire day.
And switching isn't the nightmare you're picturing.
We do the heavy lifting with you — your families, students, schedule, and staff come over for you, set up to match how your center already runs.
- We bring your existing data over for you.
- We set it up to match how your center already works.
- You run both side-by-side until you're confident.
- Real help from people who understand the work.
Switching questions
How hard is it to switch?
Easier than staying on the patchwork. We migrate your families, students, schedule, and staff for you, set things up to match how your center runs, and keep you on your old tools until you're confident. You're not doing this alone.
Do you help us move our data over?
Yes — migration is included. We bring your families, students, schedule, and staff across and set it up to match how you already run, so nobody is retyping a roster.
Can I try it before paying?
Absolutely. Spin up a live demo on showcase data in about a minute, or book a guided walkthrough on data that looks like your center's — no commitment either way.
What does support look like?
Real help from people who understand a busy center — hands-on onboarding, the data migration itself, and ongoing support once you're live.
Ready to consolidate?
Book a walkthrough, try a live demo, or jump straight in.